Town of Otisfield
Planning Board Meeting Minutes
July 19, 2016
1. Call to Order: The regular meeting was called to order at 7:02 PM by Chair – Karen Turino.
2. Attendance: Members present were Chair, Karen Turino, Recording Secretary, Rick Jackson Herb Olsen, David McVety, David Hyer – Alternate & Stan Brett – Alternate. *Motion to move up Stan Brett.
(Absent – Vice Chair, Beth Damon)
Code Enforcement Officer: Richard St. John
Planning Board Secretary: Tanya Taft
3. Announcement of Quorum: Board had a quorum.
4. Approve Secretary’s Report:
A. Regular Meeting Minutes from June 21, 2016. *Motion to accept minutes as amended. HO/RJ – Unanimous. *Email from Julie Gordon, Gore Road, Oxford Resident (Strike Otisfield)
B. Summary of Findings of Facts and Conclusions from June 21, 2016. *Motion to accept minutes. HO/SB – Unanimous.
5. Discussion & Comments from public:
A.
6. Residence - Based Business Applications:
A. Zachary Neuts DBA Zach’s Landscape and Property Maintenance. Map R02 Lot 038-02. Prior meeting, PB requested that CEO ask applicant if he plans to use any pesticides and if so, will he be storing them on location and is he licensed? CEO: He does not have a pesticide license and there will be no stored chemicals on site. *Motion to accept application. RJ/SB – Unanimous.
7. Shoreland Zoning Applications:
A. None.
8. Site Plan Applications:
A. None.
9. Subdivision Applications:
A. None.
10. Upcoming Dates:
A. Planning Board Meeting August 16, 2016 at 7:00 PM.
B. Board of Appeals Meeting, August 9, 2016 at 7:00 PM.
11. Discussion & comments from Code Enforcement Officer:
A. Tammy Ray DBA Wedding Barn, 439 Gore Rd:~ Tax Map R04 Lot 021. Letter received from Albert Frick Associates, Inc. regarding Fire Pond Potential. (Submitted into Public Record) The proximity to buildings makes the area impractical (unsuitable) for a fire pond to serve the building. CEO: Albert Frick has a good reputation so if he believes it is overly burdensome then he’d agree. CEO has offered to discuss with Fire Chief. KT referred to the conditions of approval for the Wedding Barn and specifically the condition stating that all of the Fire Chief’s recommendations in his letter of 2/16/2016 must be followed. With regard to a fire pond the Chief noted that he saw a fire pond as part of the plan and supported this concept. He then recommended that “an engineer be hired to ensure that it will be
designed to meet expectations including an adequate size and depth for summer and winter use...” This recommendation of the Fire Chief has been met by Tammy Webster with the conclusions of Albert Frick. *Motion that the CEO and Fire Chief will work out the discussion of no fire pond. HO/RJ – Unanimous. Discussion: Although it looks like no fire pond, the Sprinkler system is still a condition of approval.
12. Discussion & comments from Board:
A. Election of Officer’s
1. Chair - *Motion to nominate Karen Turino. SB/DM – Unanimous.
2. Vice Chair - *Motion to nominate Rick Jackson. HO/SB – Unanimous.
3. Recording Secretary - *Motion to nominate David Hyer. DM/SB – Unanimous.
B. Beth Damon emailed Karen Turino requesting to be an alternate to allow someone else the opportunity to step up. SB has offered to stay on as the alternate and allow David Hyer the opportunity to move up. *Motion that we accept Beth Damon’s request to step down as an alternate. RJ/SB – Unanimous. *Motion that David Hyer is now a voting member. SB/HO – Unanimous. TT will update the website.
13. Unfinished Business:
A. Sign clarification/verbiage in RBB and Site Plan Review need to be looked at. PB members would like a Sign Ordinance. *Motion that we ask the OPRC to look into creating a Sign Ordinance and to clarify Site Plan Review Ordinance as it pertains to signs. HO/SB – Unanimous. TT will send Memo.
B. Site Plan Determination form (SPDF): Discussion on eliminating SPDF and rolling it into Sign Ordinance. CEO: The original site Plan determination Form came about prior to the RBB form. The Site Plan Determination Form can be deleted and an application would be better *Motion that we delete the Site Plan Determination form. RJ/DH – Unanimous. Discussion: All agree they would like to add Site Plan Review Application to unfinished business.
C. Planning Board Policies and FAQ need review.
D. Site Plan Review Application
14. Adjournment: With no further business, the regular meeting was adjourned at 8:30 PM. SB/RJ – Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by: Karen Turino, Chair
Otisfield Planning Board
Approved on: August 16, 2016
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